June 29, 2021

New Marlborough Town Hall, Mill River

Members present:  Kyle Pierce, Chris Hassett, Mark Amstead, Peter Hagen.

Meeting was called to order by Chair, Pete Hagen at 6:05PM.

FY22 Tax Rate:

Mr. Hagen inquired if at some point the Board should have two tax rates, one for residents and one for commercial properties.  After a brief discussion it was decide to stay will one tax rate.  A motion was made, seconded and so voted to approve FY22 tax rate of $.99 per thousand.

A motion was made, seconded and so voted to adjourn at 6:12 PM.

Next meeting is scheduled for July 15^th at Mrs. Pierce’s residence at 28 Seven Arts Road, Monterey.

Respectfully submitted,

Kathy Chretien, Clerk

May 18, 2021

Monterey Community Center, Monterey

Members present:  Kyle Pierce, Chris Hassett, Mark Amstead, Peter Hagen & Wayne Dolby.

Meeting was called to order by Chair, Pete Hagen at 6:18PM.

A motion was made, seconded and so voted to approve the minutes of January 2^nd as prepared.

Discussion of: Covid impact on Warrant voting/Arrangements for Annual Town Meeting at Fire pavilion/proxies actually received to date:  

The Board briefly discussion the status of Covid and feel that the Annual Meeting will be more attended this year. 

Mr. Hagen has arrange for a portable toilet to be available for the Annual Meeting and he will call Attorney, Mr. Brewer to confirm that he’ll be in attendance. 

At this time there is amount 10% of proxies received.  The Board members will reach out to property owners for their proxies if they aren’t able to attend the Annual Meeting. 

Old Business/update on Lake Buel Testing/Trapping Update:

Mrs.  Pierce mentioned that the grant that Lapa applied for failed and the group is having a meeting at the same time as the Board meeting.

Mrs. Pierce mentioned that testing is happening twice every week in the beginning of summer, and later in summer once every two weeks and Ms. Shannon Poulin will be conducting the testing.  The Board would like Ms. Poulin research phosphorus operation.  Mr. Hagen mentioned that he has a study that was done in 2001.

Mr. Hagen mentioned that the trapper has seen no building of dams.  It was mentioned that water maintained high through the winter months.  Mr. Hassett will travel down the channel and see how the channel looks.

Mr. Hagen mentioned that the joint meeting with NM Planning Board, NM Conservation Commission, NM Board of Health Agent and NM Building Inspector to discuss bylaws for the Lake Buel District has been postponed.  Mr. Hagen will continue working on this.

New Business/Harvester Launch:

Mr. Amstead metioned that the Harvester machine is ready to launch on May 21^st and the truck is ready as well.

A motion was made, seconded and so voted to adjourn at 6:30 PM.

Next meeting is scheduled for May 29^th at Monterey Fire Department Pavilion for the Annual Meeting.

Respectfully submitted,

Kathy Chretien, Clerk

FISCAL YEAR JULY 1, 2021 TO JUNE 30, 2022

MAY 29, 2021

The meeting was brought to order by Peter Hagen at 10:00 AM with 52.81% of the District area represented. In attendance: Prudential Committee members Peter Hagen, Mark Amstead, Kyle Pierce, Chris Hassett, and Wayne Dolby.  Also present was the District Attorney Peter Brewer.

Article 1.  To bring in their nominations and votes for the election of District Moderator for a term of one year.   Voted – Unanimous, Peter Hagen

Article 2.   To see if the District will vote to accept the minutes of the previous Annual Meeting held on May 23, 2020.   Voted – Unanimous

Article 3.   To see if the District will vote to accept the Report of the Treasurer for the Fiscal Year 2020 (July 1, 2020 through June 30, 2021) YTD.   Voted – Unanimous

Article 4.   To bring in their nominations for the election of the following officers: 

                                                                                               Prudential Committee Nominees

         a. District Clerk for one year                                          Katherine Chretien

         b. District Treasurer for one year                                            Katherine Chretien

         c. Prudential Committee: one member for three years              Peter Hagen

                                                                                                             (incumbent)

                                                        Voted – Unanimous

Article 5.  Motion to see if the District will vote to raise and appropriate the sum of $ 88,742.90

for the purposes constituting proposed expenses of the District for Fiscal Year 2022.

Mr. Hagen mentioned that the proposed budget is a decrease of $4,413.24 over last 

year budget.  A hold was placed on line 5012 for discussion.  A voter inquired on why the 

increase.  Mr. Amstead stated that there’s always work on the truck, and the Harvester.  A 

hold was placed on line 5014 for discussion.  A voter inquired on what are the funds used 

for.  Mr. Hagen mentioned that the funds are used for beaver control which is on-going.   

After the brief discussion on the hold lines a motion was made, seconded and so voted to 

unanimously approve the FY22 budget as presented.

Article 6.  To see if the District will vote to authorize the Prudential Committee to borrow such sums as may be necessary in anticipation of tax receipts for the Fiscal Year 2022, and to issue District Notes therefore as provided under the Special Act. A voter questioned what does this Article mean.  Mr. Hagen stated that the Article is authorization for the Board to borrow any necessary funds.  After the brief discussion a motion was made, seconded and so voted to approve Article #6 unanimous,

Article 7.  To see if the District will vote to authorize the Prudential Committee to accept gifts from proprietors or any other entity for the benefit of the District.  Voted – Unanimous

Article 8.   To see if the District will vote to transfer from Free Cash $3,000.00 (three thousand dollars) to the Equipment Replacement/Repair Stabilization Account.    Voted – Unanimous  

Article 9.    To see if the District will vote to have the Warrant package emailed instead of using the United States Post Office.  A motion was made, seconded and so voted to table this Article #9.  

Article 10.  To see if the District will vote to transfer $20,000.00 from free cash to the Eutrophication Remediation Account.  A voter inquired on what the funds would be used for, if approved.  Mr. Hagen stated that the funds are to handle the future lake needs.  Mr. Hagen also mentioned that this is the beginning amount to build up the fund account.  Another voter stated they agreed the fund should be built up and the District should get more proactive.  Another voter asked if the State would be able to assist the District with funds.  Mr. Hagen stated that no the State hasn’t been assisted the District on obtaining funds.  Mr. Hagen also mentioned that the Board couldn’t use any chemicals in the lake without the property owner’s approval.  After discussion a motion was made, seconded and so voted to approve Article #10 as presented.

Article 11.  To transact any other business that may come before the meeting.  A voter mentioned that they are concerned about fishing and hunting.  Another voter mentioned that they are concerned about what will happen if Camp Half Moon is sold.  Another voter is concerned about the work the Harvester does.  Mr. Amstead stated that the Board works with the contractor of the Harvester and will keep the Harvester informed of any concerns.  After discussion a motion was made, seconded and so voted to approve Article #11.  

Mr. Hagen announced that there was some people who would like the voters to stay and talk about Camp Half Moon when this meeting is dissolved.

Motion to adjourn the Fiscal Year 2022 Annual District Meeting at 10:31AM. Unanimous

Respectfully submitted,

Kathy Chretien, LBD Clerk