Lake Buel District Meeting Minutes June 26, 2018

Lake Buel District Board Meeting

June 26, 2018

28 Seven Arts Road, Monterey

Members present:  Chairman Peter Hagen, Kyle Pierce, Chris Hassett, Mark Amstead, & Wayne Dolby.

Meeting was called to order by Pete Hagen at 7PM.

A motion was made, seconded and so voted to approve the following minutes:

May 9th, May 26th, & May 26th annual meeting.

Chris Hassett traveled both canals in Herbert’s Cove area to see if the harvester could go down them.  Mark Amstead spoke with Mr. Mike Ordyna to inform him that there weren’t any trees down, since Mr. Ordyna didn’t want to get stuck.  Mike Ordyna completed the work last week and has taken out 4 loads.  It was noted that the water level is high at this time.  The board discussed possible cutting trees that fall in the canal if necessary in the winter when the water is frozen.  Mark Amstead had one compliant of the condition of the canal last year.  The board decided that they will keep working on accessible access to the canal.


Pete Hagen mentioned that he hasn’t got far with the email list; he has around 100 emails so far, and will continue to work on this.

Pete Hagen stated that he has called all the local CPA’s in Great Barrington as well as Thomas Scalion Associates; none were interested in the job since it is too small for them to complete.  Pete Hagen will continue to locate a CPA, for the audit of the books.

Chris Hassett mentioned that the level of the lake is going over the dam, with an 8 inch drop of into the outlet.  It was noted that 3 old beavers are still present under the water.  Mr. Hassett inquired if any old beaver dams can be removed.  Mr. Hagen will be in contact with the New Marlborough Conservation Commission to extend the NOI’S.

Kylie Pierce mentioned that Pete Hagen and herself picked up documents from the Monterey Town Hall that belong to the District, which were 3 good size tote bags.

The board discussed the 5 year plan which still needs to be worked on.  Mr. Hagen has contacted the Stockbridge Bowl, which stated that things are going very slowly for them, they discussed their conditions of the lake and if it is best to raise the level of the lake or dredge it out.  They have worked with Mr. Ken Wagner.  It was mentioned that Mr. Jerry Weinstock is very interested seeking grants for dredging projects.  Pete Hagen will contact Twin Lakes and Mr. Amstead will contact Lee Tryon to talk about possible costs.  Pete Hagen will look into applying for grants.

The board reviewed the pay for Ms. Pat Mielke as the consultant and has decided to distribute $300.00 a quarter.

The Board reviewed the mail:

Received a thank you note from Ms. Mielke for the gift card to the Old Mill Restaurant, which was for all of her years of service to the district.  Note that the board members paid for the gift themselves.

Received a letter from MIIA a credit of $229.00.

The board reviewed a letter from the Housatonic Valley Association seeking volunteers to do an assessment of the Konkapot River.  Kylie Pierce has volunteered to do a section in New Marlborough and Wayne Dolby & Chris Hassett will also volunteer.  More training will take place on June 28th.

Mark Amstead mentioned that last week a hydraulic hose broke on the weed harvester and has been repaired.  It was noted that the board should have procedures in place when a spill happens and have material data sheets on board.  Mark Amstead will be the contact person for any situations and Chris Hassett will be the seconded contact person if needed.  Mr. Amstead mentioned that maybe the district should purchase an oil containment boom.  It was discussed that there should be a maintenance plan for the harvester machine.  The board noted that the weed harvest machine is 15 years old, and wondered if there was any maintenance schedule that came with the machine.  It was noted that a manual came with the weed harvest machine.  It was also noted that the hydraulic system uses vegetable oil.

A motion was made, seconded and so voted to adjourn at 8:47 PM.

Next meeting is scheduled for August 21st at Kylie Pierce residence.

Respectfully submitted,

Kathy Chretien, Clerk

Lake Buel District Meeting Minutes March 22, 2018

Lake Buel District Board Meeting

March 22, 2018

28 Corashire Road, New Marlborough


Members present:  Wayne Dolby, Kyle Pierce, Chris Hassett, Mark Amstead.  Peter Hagen, Chairman by phone.

Meeting was called to order by Chairman, Mr. Hagen at 7PM.

A motion was made, seconded and so voted to approve previous minutes.

Mr. Hagen stated that Ms. Kathy Chretien has offered to take the minutes of the meeting.

Mr. Hagen stated that there are three items to discuss:

  1. Interview for District Clerk/Treasurer/Tax Collector.
  2. Review annual warrant package.
  3. Discuss the special permit submitted to the New Marlborough Board of Selectmen – regarding commercial greenhouses, medicinal & recreational cannabis (marijuana), from applicant Oasis Campus LLC.

Ms. Kathy Chretien was present to interview for the positions of District Clerk/Treasurer/Tax Collector.  Ms. Chretien had brought a resume, copies of certificates obtained and letter from recommendation from the Select board.  Ms. Chretien gave an overview of her positions jobs she has with the Town of New Marlborough (Town Clerk, Assistance Tax Collector, Assistance Treasurer, clerical for the Select board & secretary to the conservation commission).  Mr. Hassett questioned if the Ms. Chretien’s credentials would be valid for the positions the district is looking to fill.  Ms. Chretien mentioned that both certificates were just obtain in the fall of 2017 and are valid.  Ms. Chretien also will speak with Ms. Mielke to see if there are any classes she would recommend that Ms. Chretien take.  Ms. Pierce mentioned that Ms. Mielke said that the positions currently are 10 to 12 hours per week.  Ms. Chretien was asked what she would like to request for a salary for each position.  Ms. Chretien response was that she would not expect to earn what Ms. Mielke is currently being paid, since she doesn’t have all the experience that Ms. Mielke has, and she’ll leave the salary amount up to the board to decide.

The board reviewed the warrant package and the letter that was drafted by Mr. Dolby.  Some grammar corrections were made to the letter.  Mr. Hagen & Mr. Dolby will finish the corrections and was completed it will be forward to Ms. Mielke to be included in the warrant.  The warrant needs to be completed by April 1st.  It was noted that the name of new clerk/treasurer/tax collector will need to be added on the warrant.  Ms. Pierce had notice a few minor changes in the warrant and will make the changes with Ms. Mielke.

Mr. Hagen had inquired if one of the articles on the warrant was for $1500 to go a contractor.  Both Mr. Amstead and Mr. Hassett reviewed the warrant but did not notice that article.

Mr. Hagen mentioned that he had sent a letter to the New Marlborough Board of Selectmen regarding the marijuana farm, and has been getting some feedback from residents in the district.  Ms. Pierce mentioned that she will be attending the Monterey Selectmen’s meeting to present them with the letter that Mr. Hagen had completed to the NM Selectmen.  Mr. Hagen was inquiring if the board felt that they should hire a lawyer on behalf to the district.  Mr. Hassett mentioned that he attended the NM Planning Board meeting and will try to attend future upcoming meetings regarding the marijuana farm.  The board thought at this time it is best to stay informed of what’s happening with the special permit and will think about if they need to hire a lawyer.

Ms. Chretien left the meeting at 8PM.

Next meeting is scheduled May 9th at Ms. Pierce residence.

Lake Buel District Minutes

Date:  January 3, 2018

Place:  Peter Hagen’s home at 62 Lakeside Road New Marlborough, MA

Meeting call to order 7:10 P.M.  by Peter Hagen

In Attendance:  Pete Hagen, Mark Amstead, Kyle Pierce, Wayne Dolby; Absent: Chris Hassett

Minutes from September 18, 2017 were approved and will be sent to Ginny Hyde for posting to the Lake Buel Website.

Outlet Maintenance:  Mark Amstead reported that due to the beaver issues not being resolved until late in the fall, the drawdown was not completed until December 15th.  Brian Fenner and Eric Ives have been working with Mark and Peter to keep the beaver population down. Eric seems to be available to take on the project with the beavers.

5 Year Plan:  Pete Hagen outlined the goals to achieve for the 5 Year Plan

1. Repairing the dam

2.  Repairing the levy on both sides of the dam

3.  Dealing with the lake filling in with silt and weeds beyond what the harvesting    accomplishes

Mark Amstead will speak with Chris Tryon about ways that these issues could be approached.

Fiscal Year 2019 Budget:  Pat Mielke presented the Prudential Committee with a budget update.  The FY19 budget will be level funded except for the following items: The Board approved a $500 salary increase or 6% for Pat Mielke.  In addition, Weed Harvesting Contracted will be increased by $800 and Water Outlet Maintenance will be increased by $1000 in order to reflect the projected expenses.  Also, the Equipment Repair and Equipment Replacement Accounts will be deleted from the operating budget line items and added to the  Warrant Articles to transfer funds to the Stabilization account.  The net operating budget will increase by $500 with these  changes.

Other Business:  Mark Amstead will put the Title to the new truck in the District storage unit.

Mark and Chris Hassett will get any records that are stored at Dave Logan’s house.

Committee will be looking to put the harvesting equipment in the lake during the week after Memorial Day.

Everyone was reminded that the mailing address for Lake Buel District for all correspondence has been changed to: P.O. Box 236, Mill River, MA 01244.

Next meeting is set for Wednesday May 9, 2018 at the home of Kyle Pierce at 287 Arts Rd.

Monterey, MA.

Motion to adjourn 7:57 P.M.

Respectfully submitted,

Pat Mielke, Clerk

Notify NM select board via USPS

Hello friends of Lake Buel. Thank you all for your support in our efforts to fight the proposed cannibas industrial complex in Hartsville. There has been quite a surge of support with our efforts to stop the New Marlborough select board from granting a special permit to Campus Oasis the proposed Industrial Complex. However we remain very concerned that our elected officials are in favor of this proposal. It has come to our attention that “any email letters sent to the select board voicing an opposition to this special permit are not considered valid & may not even be read”.
Despite the concern & opposition from those who have attended the select board & planning board meetings on this subject, we have concerns that the select board may rule in favor of the permit. That decision will probably be made at March 12th open meeting. I strongly urge you to send a letter via USPS to the select board opposing the special permit submitted by Campus Oasis, ASAP! Only letters addressed to the board & mailed by the US postal service can be considered.

Opposition to Industrial Complex Buildout

February 28, 2018

Dear Selectmen,

Board of Selectmen
807 Mill River Southfield Road
Mill River, MA 01244

I am writing to you as a board member of the Lake Buel Restoration and Preservation District (LBD). The LBD, created approximately 25 years ago, is a unique municipality representing all property owners with access to Lake Buel. The Board represents both New Marlborough and Monterey landowners.
It has come to our attention that a Special Permit Hearing is scheduled for March 12, 2018 to consider Mr. Setiz’s application to construct an Industrial Complex in Hartsville. The application survey shows that the complex will consist of over 110,000 square feet of covered space and indicates future expansion to include a Solar Farm, Lodging of some sort, parking spaces planned for 48 vehicles, and creation of a new access road.

Passage of this application will bring dramatic change to Hartsville with increased traffic, and potential adverse affects to wildlife, environmental and other impacts we may not foresee today. The processing of Marijuana produces many by-products, both liquid and solids, that need to be labeled Hazardous Waste. Oversight by the town would need to be comprehensive and expensive.

The legalization of marijuana is not a closed issue, as the Federal Government still lists Marijuana as a controlled substance. As you know, the areas that lie below the proposed project are sensitive wetlands as a ride along Adsit Crosby road will demonstrate. These wetlands receive drainage from the mountain above and then drain into the Konkapot River. The Konkapot River over the last 15 years has flowed backward into Lake Buel at least three times. Contamination of these wetlands backing up into Lake Buel could have very negative consequences. These sensitive areas should be protected and the construction of a large Industrial Complex will pose serious problems.

Aesthetically, the project will be a disaster to the beauty of New Marlborough. Being perched on the hillside, visible in all directions, is not how we want to grow Hartsville or New Marlborough. Future plans for lodging will only bring further blight to that area. Lake Buel landowners, who represent a very significant portion of the taxes raised in New Marlborough, currently pay a large premium for the views of the lake and surrounding hills and mountains. The proposed project would be visible from most of the Lake and even worse, 24 hour security lighting will create severe light pollution!

Lake Buel is a significant asset to New Marlborough which attracts tourists and second home owners that demand very little from the towns’ resources. Let’s try to keep this asset intact and allow future generations to appreciate it as it is today.

In conclusion, let it be clear that the Lake Buel District Board, representing landowners of New Marlborough and Monterey who have access to the lake, strongly oppose the construction of this large Industrial Complex at the currently proposed site. Your negative vote will help protect Hartsville, the environment, and preserve the unique beauty of our community.

Cc: New Marlborough Conservation Committee
Peter Hagen, Chairman
Lake Buel Restoration and Preservation District Board

Lake Buel District Meeting September 18, 2017

Date: September 18, 2017

Place: Kyle Pierce house at 28 Seven Arts Rd, Monterey, MA

Meeting call to order 7:18 pm by Peter Hagen

In Attendance: Pete Hagen, Mark Amstead, Kyle Pierce, Chris Hassett; Absent,Wayne Dolby, Pat Mielke

Minutes from August 29, 2017 were approved.

Prudential Committee – The Committee reviewed the August 29, 2017 meeting for Chris Hassett. EdWeissman is willing to assist in the Grant Writing for the District.

Outlet Maintenance – Mark Amstead talked to Chris Tryon about the outlet and possible work on the levee. Lake Buel has 20 feet on Wyman’s side of the lake and Lake Buel owns the other side, we need to prove erosion. Chris Tryon is willing to report on conditions of the dam/levee. Water is spilling over the top board due to beaver activity. We agreed that Pete would call the trapper and ask for aggressive trapping. We will ask Chris Tryon for a proposal for looking at the dam/levees.

Other Business – The Fireworks were great. Judy will send the invoice to pat for payment.

Kyle pierce reported on the LAPA meeting she attended. Kyle stated that there may be funds for dredging the lake. Due to the size of the documents from the LAPA meeting, they will be made available upon request.

Next meeting is set for Wednesday January 3, 2018 at Peter Hagens’ home at 62 Lakeside Ave, New Marlborough, MA.

Motion to adjourn 9pm.

These minutes are transcribed from notes of Kyle Pierce.

Respectfully submitted,

Pat Mielke, Clerk

Lake Buel District Minutes August 29, 2017


Date: August 29, 2017

Place: Kyle Pierce house at 28 Seven Arts Rd, Monterey, MA

Meeting call to order 7:05 pm by Peter Hagen

In Attendance: Pete Hagen, Mark Amstead, Kyle Pierce, Wayne Dolby, Pat Mielke
Guest: Ed Weissman

Minutes from the Annual District Meeting, May 27, 2017 approved unanimously, and posted on line.

Financial Update – Pat Mielke reviewed the finances with the Prudential Committee. Total revenue from tax collections was $ 149, 857.61 for fiscal year 2017 ending June 30, 2017. Both Fiscal Year 2016 & 2017 were billed and collected in the same year to recognize the fiscal year being billed in the proper time frame. Current invoices for Lake Harvesting Operations and Outlet Maintenance were reviewed for payment.

Tax Title – Tax liens were recorded on 4 District owner properties in the Lake Buel District for non-payment of district taxes. In addition, approximately $8,000.00 in delinquent taxes was collected in Fiscal Year 17.

Lake Harvesting – Mark Amstead reported that Mike Ordyna hit something at the community dock with the equipment. There was no significant damage to report from the incident. Mike believes it may have been an old cement anchor that caught the equipment about 6ft below the water surface. The last day of equipment on the lake will be September 9, 2017.

Outlet Maintenance – Mark Amstead and Chris Hassett added the rubber lining as planned. All agree that more work needs to be done at the outlet control site. The beaver issues continue to be monitored and dealt with.

5 Year Plan – Peter Hagen introduced Ed Weissman to speak to the possible grant potential for Lake Buel Mr. Weissman has offered to donate his time and grant writing expertise to the district. Following an open discussion on the importance of preserving Lake Buel, surrounding properties and controlling the lake level, the Prudential Committee unanimously approved the appointment of Ed Weissman as the Lake Buel Voluntary Grant Adviser. In addition, a new line item was approved; Lake Level Control Assessment, funding it with $10,000.00 to be determined for the FY 19 budget year. The specific project would be to replace the present levy/dam structure to control the lake water level.

Kyle Pierce has agreed to attend the LAPA meeting on September 9, 2017. Kyle will seek out funding sources available and what projects would qualify for grant funding.

Other Business – The Prudential Committee approved changing the Lake Buel District Post Office Box from the Monterey facility to the Mill River Post Office facility. The box number will change as well as the zip code. Notices will be sent to the owners in the next billing cycle.

-Fireworks are set for Labor Day weekend
-Pat will purchase a backup drive for the records to be stored.
-Mark Amstead will visit D. Logan to retrieve any records stored at his home.
-Mark also has the title to the new truck in his possession.

Next meeting is set for Monday, September 18, 2017 at the home of Kyle Pierce at 7 pm.
Located at 28 Seven Arts Rd, Monterey, MA

Motion to adjourn 8:47pm.

Respectfully submitted,

Pat Mielke, Clerk